Oak Neck Lane Association By-Laws

Oak Neck Lane Association

By-Laws

OAK NECK LANE ASSOCIATION, INC.

A New York not for profit corporation

BY-LAWS

ARTICLE I

NAME

The name of the corporation (hereinafter called “ONLA”) is the Oak Neck Lane Association, Inc.

ARTICLE II

MEMBERS

Eligibility-

Members of the ONLA shall be limited to owners of property on Oak Neck Lane and its abutting streets, West Islip, Town of Islip, New York. All

members will receive a copy

of these by-laws

from the secretary at the time of initial

membership.

Voting-

In all affairs of the ONLA in which a vote of the membership is required or taken, each member (as a family unit) in good standing shall be

entitled

have one vote in

person or by proxy upon

the matter in question at the time.

Except as may otherwise be required by these by-

laws, a majority

vote

of the membership present at any meeting,

a quorum being present, shall be the act

of the ONLA.

Responsibility-

By accepting membership each member agrees to conform to these by-laws and any amendments thereof and such rules and regulations as

may

adopted from time to time

by the Board

of Directors.

ARTICLE III

MEETING OF MEMBERS

Annual Meetings-

The annual meeting of members shall be on the second Tuesday in April.

Special Meetings-

Special meetings of members shall be held whenever called by the President upon a majority vote of the Board of Directors. Special meetings

shall

also be called by the

President upon the

written request of members representing

ten percent or more of the total members of the ONLA,

filed with

the Secretary not less than twenty days before

such special meetings.

Notice of Meetings-

Written notice of all meetings of the members shall be given stating the place, date and hour of the meeting and in the case of a special

meeting

indicating that the notice is

being issued by or

at the direction of the person or persons

calling the special meeting. The notice of the

Annual

meeting

shall state that the meeting is called for the election

of members of the Board of

Directors, the adoption of an annual budget

and for the

transaction

of other business

which may properly come before the meeting (if any other

action which can be taken at such a

meeting is

to be taken

at such

annual meeting) state the purpose or purposes. Notice of a special meeting shall in all instances state the

purpose or purposes for which

the meeting

is called and at any

such meeting only such business may be transacted as is directly related to

the purpose or purposes set forth in

the notice.

Notice of any meeting of members shall be given not less than ten, nor more than twenty, days before the date of the meeting, either

personally or

by mailing a notice of such

meeting by first-

class mail or by hand delivery of the

notice to each member at the address furnished

to the secretary by

such member. If a meeting (others than a special

meeting) is adjourned time and

place is made at such meeting, it shall not

be necessary to give

notice of the

adjourned meeting unless the Board of Directors in the sole

judgement deem such notice to be necessary.

Adjournments-

Any meeting of the members may be adjourned from time to time by a majority vote of those present and voting on such meeting to such

time

and place as may be

determined.

Members List or Record and Challenge-

A list or record of members of the ONLA in good standing, certified by the Treasurer or other officer responsible for its preparation, shall be

produced at any meeting of

members at which a

vote of the members is to be taken upon

the request therefore of any member who at least

five

days

prior to such meeting has given written notice to the

ONLA the such request has been

made. If the right of any member to vote in

any meeting

challenged, the inspectors

of the election, if any, or the person presiding thereat

shall require such list of record of members to

produced in

order

to determine whether the persons challenged to vote at such meetings have the right to vote, and all

persons

who

appear from such list or

record to

be members entitled to

vote thereat may vote at such meeting.

Proxies-

Proxies may be used at any meeting of the members at which a vote of the members is to be taken subject to the conditions that such

proxies

must be solicited from the

entire

membership by another member and the use of such

proxies is limited to the particular meeting

specified in such

proxies and any adjournments thereof except that any

member or other

person may hold a single proxy from another

member.

New Matters-

Any new matter concerning the business, funds or affairs of the ONLA may be brought up for discussion at the annual meeting or any other

meeting of the members for

the transaction of

business but action on such new matter

must be referred to the Board of Directors for

consideration

and report a recommendation to a subsequent meeting

of members.

ARTICLE IV

QUORUM

Quorum-

Except as herein otherwise provided, members of the ONLA representing at least twenty votes of which the President or one of the other

officers

in order of seniority

established by the

Board of Directors must always be one, shall

be necessary to form a quorum for the

transaction of business

a meeting of the members.

Absence of Quorum-

In case a quorum shall not be present at any meeting of the members for the transaction of business, the President or in absence one of the

other

officers in order of

seniority established

by the Board of Directors or a majority of

the members present may adjourn the meeting to

such

other hour

or such other day and to such other place as

may be judged proper.

ARTICLE V

ASSESSMENTS

Annual Assessments-

Annual assessment shall be due and payable from each member or owner of property on June 1 of each year. The Board of Directors shall

recommend the amount

assessments to be paid

each year at the time of the annual budget

presentation, and shall be then and there voted

upon.

Unpaid Assessments-

If the annual assessments of any owner of property remain unpaid by July 1 of a given year, the owner shall be considered delinquent and the

dues

subject to legal collection.

Any owner of

property whose assessments remain

unpaid at any meeting of the ONLA forfeits the right to

vote on any

matter of the Association.

ARTICLE VI

BOARD OF DIRECTORS

Number; Qualification; Powers-

The business, funds and affairs of the ONLA shall be governed by the Board of Directors. The authorized number of directors shall be

nine.

The

Board of Directors shall

determine the

policies of the ONLA, and shall exercise all

powers not conferred upon the members by law,

the Charter

by these By-laws.

Nomination-

Nominations for the directors shall come from the floor at each annual meeting.

Election and Term-

The members of the Board of Directors shall be divided into three classes, each composed of approximately one third of the authorized

number of

directors and shall be

elected by the

members of the ONLA. Each year those

directors who are included in the first class shall be

elected to hold

office until the next annual meeting of the

members or until their successors shall

have been elected and shall have qualified;

those directors who

are

included in the

second class shall be elected to hold office until the

second succeeding annual meeting of members

until their successors

shall have

been elected and shall have qualified; those directors who are included in the third class

shall

be elected

to hold office until the third

succeeding

annual

meeting of members or until their successors shall have been elected and shall have qualified.

Vacancies-

Should a vacancy in the Board of Directors occur for any reason whatsoever, such vacancy shall be filled by election at any subsequent

meeting of

the Board of Directors. A

director so

elected shall hold office until the next annual

meeting of members and until his successor

shall have been

elected and shall have qualified.

Organizational Meetings-

The organizational meeting of the Board of Directors for the election of those officers required to be elected and the transaction of business

shall

be held without notice as

soon as

practicable after the final adjournment of the

Annual meeting of members and at the same place. Such

meeting

may be held at any other time and place which shall

be specified in a notice

given as hereinafter provided for special meeting of the

Board

Directors or in a waiver

of notice thereof.

Regular Meetings-

Regular meeting of the Board of Directors for the transaction of any business shall be held at least once each half year at the call of the

President at

such place as shall from

time to time be

determined by resolution of the Board of

Directors. Five calendar days notice will be

provided to each

Board member by telephonic or written notice by the

Secretary, or President.

Special Meeting-

Special meetings of the Board of Directors shall be held whenever called by the President or in his absence by one of the other officers in the

order

of seniority established by

the Board of

Directors. Notice of each special meeting of

the Board of Directors shall be given at least five

calendar

days

before the day on which the special meeting is to be

held by mailing a notice of

such meeting or hand delivery of such notice or

by telephonic

advice.

Quorum; Voting; Organization-

A majority of the total Board members shall constitute a quorum for the transaction of business. The affirmative vote of a majority of the

Board

members present at any

meeting, if a quorum

is present, shall be the act of the Board.

The President shall act as Chairman of the Board or in his absence, another member of the Board chosen by the majority of the directors

present,

shall act as Chairman.

Special Allocation of Funds-

The Board of Directors by a majority vote shall have the right, acting in its discretion, to expend up to $1000.00 of the funds of the

corporation in

any single item or matter

either not included,

or in excess of the amount in the

approved budget for that fiscal year;

expenditures in excess of that

amount on any single item or matter shall require

the approval of the members at a

special or regular meeting.

Compensation-

The Directors shall serve without compensation.

ARTICLE VII

OFFICERS AND THEIR ELECTION

Officers-

Section 1. The Board of Directors as soon as may be after each annual election shall elect a President of the corporation, a Secretary and a

Treasurer. All officers shall be

chosen from

among the Directors.

Section 2. The term of office of all officers shall be until the next annual meeting of the members or until their respective successors are

elected and

qualified; but any officer

may be removed

from office at any time by the affirmative

vote of a 2/3 majority of the members of the

Board of

Directors.

Section 3. Unless otherwise provided by the Board of Directors, the powers and duties of the officers of the corporation shall be as follows,

respectively:

President. The President shall preside at all meetings of the corporation and the Board of Directors. He shall be a member exofficio of all

regular

and special committees. He

shall execute all

instruments requiring a seal in the name

of the corporation under the seal of the

corporation. He shall

perform all such other duties as pertain to the office

of the President and shall see that

all resolutions of the members

and of the Board of Directors

are carries into effect.

Secretary. The Secretary shall keep a list of the names and addresses of the members of the corporation. He shall attend all meetings of the

members, the Board of

Directors, and shall keep

a record of all transactions at such

meetings in a minute book belonging to the corporation.

shall be the custodian of the corporate records,

except those pertaining to the office of

Treasurer and shall be custodian of the corporate

seal. He

shall send out notices of

meetings of the members, of the Board of Directors

and shall conduct all correspondence other than that

pertaining to the

office of President and Treasurer. He shall affix the corporate seal to all instruments requiring a seal.

shall perform

Treasurer. The Treasurer will receive, disburse, and collect all moneys due and belonging to the corporation and shall, under the supervision

the

Board of Directors deposit

the moneys of

the corporation, in its name and to its

credit in such depository or depositories as may be

designated

by the

Board of Directors. He shall invest all funds not

needed for current

disbursements, as may be directed by the Board of

Directors. He shall

pay all

bills and make

all disbursements for authorized commitments of the

corporation. He shall keep full and

accurate

accounts of the receipts

and

disbursements and shall keep a record of all financial transactions of the corporation. He shall

notify the

Secretary of all delinquencies in the

payment

of dues by members. He shall render a full and complete report of the financial condition of the

corporation to the

members of the

corporation at the annual meeting. He shall perform all

other

duties required of him by resolution of the

members of the corporation, the Board of

Directors

and shall perform all duties as pertain to the office of the Treasurer.

ARTICLE VIII

RULES OF ORDER

1) The order of business at all meetings of the members shall be determined by the President.

2) At the meeting of the members for the transaction of business, members having any motion or remarks shall rise and address the chair.

Members

participating in a debate

shall be heard

only once and shall be permitted not

exceeding ten minutes each, unless by unanimous

consent

the time of

any member is extended. The usual parliamentary

rules as laid down in Robert’s

Rules of Order shall be followed.

ARTICLE IX

AMENDMENTS TO BY-LAWS

The By-Laws shall be subject to amendment by providing written notice to the Board of Directors at least five calendar days prior to a

scheduled

meeting describing the article

to be amended

and suggested changes. The Board will

provide members with its recommendation

at that meeting,

but

such amendments shall not be acted on the meeting at

which they are submitted but

shall be acted on at a subsequent

meeting of the members

designated by the Board

of Directors. This vote will be the first order of business for

that meeting. A simple majority

of the

members present will

amend any article of the By-Laws.

ARTICLE X

FISCAL YEAR

The fiscal year of the corporation shall start on May 1 of each year and end on April 30 of each year.

Oak Neck Lane Association By-Laws

Please Note: These By-Laws are subject to revision based on the outcome of the July 16th special
association meeting.